Formal Invitation Letters

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|Definisi
Menurut targetstudy.com, Surat Undangan Resmi adalah surat yang ditulis untuk mengundang pejabat dan orang-orang terhormat tertentu untuk partisipasi mereka dalam berbagai kegiatan. Format mengikuti format formal dengan nada formal. Beberapa dari surat-surat ini terkait dengan pertemuan, wawancara, pelatihan, konferensi, peresmian, dll.



|Tujuan
Tujuan dari surat undangan adalah untuk meminta kehadiran orang tertentu, sekelompok orang, atau perwakilan dari suatu organisasi di suatu acara tertentu.



|Contoh 1
Dibawah ini adalah contoh surat undangan resmi sekolah yang lengkap.

RED BIRD SCHOOL
Anfield, Liverpool, L1 1JE

17 September 2018
No     : 01/---/2018
Enc    : 1 document
Subject: A Football Training

To:
Mr. Mohamad Salah
Anfield, Liverpool, L1 1JE


Dear Mr. Salah,

I am Roberto Firminho and I am writing on behalf of Red Bird School.

We would like to invite you to attend a Football Coaching.

The event will take place on:
Day/Date: Saturday, 22 September 2018
Time    : 7.30 a.m. – 11.00 a.m.
Vanue   : Red Bird Velodrome
RSVP to : redbirdsquad@gmail.co.uk
Dress   : Football Jersey

It would be a great pleasure for us if you could attend this Football Training.

Thank you for your attention.


Your sincerely,


Roberto Firminho
The Leader



|Format
Dibawah ini format lengkap surat undangan resmi.

GENERIC STRUCTURE
INVITATION LETTER
Sender’s name
(nama pengirim)
Sender’s address
(alamat pengirim)
RED BIRD SCHOOL
Anfield, Liverpool, L1 1JE
Date
(tanggal surat)
17 September 2018
Nomor
(nomor)
01/---/2018
Attachment/Enclosure
(lampiran)
1 document
Reference/Subject
(perihal)
A Football Training
Recipient’s name
(nama penerima)
Recipient’s address
(alamat penerima)
Mr. Mohamad Salah
Anfield, Liverpool, L1 1JE
Salutation/Greeting
(salam pembuka)
Dear Mr. Salah,
Body
(badan surat)

Introduction
(pendahuluan)
I am Roberto Firminho and I am writing on behalf of Red Bird School.
Expression of Invitation
(ungkapan undangan)
We would you like to invite you to attend a Football Coaching.
Date
(tanggal acara)
Time
(waktu)
Place
(lokasi)
The event will take place on:
Day/Date: Saturday, 22 September 2018
Time: 7.30 a.m. – 11.00 a.m.
Vanue: Red Bird Velodrome
RSVP
(konfirmasi kehadiran)
RSVP to: redbirdsquad@gmail.co.uk
Special Instruction
(instruksi khusus)
Dress: Football Jersey
Expression hopes of attendance
ungkapan harapan kehadiran
It would be a great pleasure for us if you could attend this Football Training.
Giving thanks
(berterima kasih)
Thank you for your attention.
Complimentary
(salam penutup)
Your sincerely,
Closing and Signature
(tanda tangan)
Full name
(nama lengkap)
Position
(jabatan)

Roberto Firminho
The Leader
|Contoh 2
Dibawah ini adalah contoh surat undangan resmi pernikahan.

Mr. and Mrs. Pujiyanto
cordially request the pleasure of your company
on the wedding ceremony of their daughter

Siti with Davy

On Friday, the Twelfth of December
at seven o’clock
in Gedung Kartini Jl. Gatot Subroto
Jakarta.

Dinner will be served at 8 p.m.

R.S.V.P to Yani 021-26734578 or rsvpwedding@myemail.com



|Contoh 3
Dibawah ini adalah contoh surat undangan resmi One Day One Ayat
28 September

 To:
Syafiq Ishak
777 Lander Lane
Meridian, ID 83642


Dear Mr. and Mrs. Syafiq,

You are cordially invited to One Day One Ayat on July 21 at 8 p.m. at the Barakallah Mosque.

We really hope you will be able to attend this occasion.

Thank you for your attention.


Sincerely yours,


Shiham
Board of Mosque



|Penulisan

|Date
|Format penulisan tanggal pada situasi formal:
British: Day-Month-Year: the thirteen of September, 2014
American: Month-Day-Year: September the thirteen, 2014

|Format tidak terlalu formal:
British: Day-Month-Year: 13th September 2014, 13 September 2014
American: Month-Day-Year: September 13th, 2014, September 13, 2014


|Salutation dan complimentary
Dibawah ini adalah salam pembuka dan penutup surat.

Title/Salutation
Status
Complementary
Mr
Laki-laki yang sudah menikah atau belum menikah
Yours sincerely
Mrs
Perempuan yang sudah menikah
Yours sincerely
Miss
Perempuan yang belum
Yours sincerely
Ms
Married or unmarried female
Yours sincerely
Sir
Laki-laki yang tidak diketahui statusnya
Yours faithfully
Madam
Perempuan yang tidak diketahui statusnya
Yours faithfully
Sir/Madam
Ketika tidak yakin apakah yang kamu   tuju itu laki-laki atau perempuan
Yours faithfully
Medical/Academic/Military
e.g. Dr/Professor/General
Tidak berubah baik untuk laki-laki atau perempuan
Yours sincerely



|Frasa Undangan

Berikut beberapa contoh kalimat yang membantu untuk menulis surat undangan yang lebih baik.

|Mulailah surat dengan berita gembira
|l am happy to say that...
Aku senang mengatakan bahwa...

|We have pleasure to inform you that...
Kami senang memberitahu Anda bahwa ...

|With great pleasure, we wish to inform you that…
Dengan senang hati, kami ingin memberi tahu Anda bahwa…


|Ungkapkan maksud undangan
|We would you like to invite you to attend...
Kami ingin mengundang Anda untuk menghadiri...

|We hope you will manage to join us for…
Kami berharap kamu akan mengatur waktu untuk bergabung dengan kami untuk…

|We cordially invited you to attend in…
Dengan hormat Anda diundang untuk hadir pada…


 |Katakan tempat, tanggal dan waktu
|The event will be held on Saturday, 22 September 2018 at 7.30 a.m. – 11.00 a.m. at Red Bird Velodrome.
Acara akan diadakan pada hari Sabtu, 22 September 2018 pada pukul 7.30 – 11.00 pagi di Red Bird Velodrome.

|The meeting will be held at 6.00 p.m. on the coming Thursday, September 27th 2018 at Red Bird Velodrome.
Rapat akan diadakan pada jam 6 sore pada hari Kamis mendatang, 27 September 2018 di Red Bird Velodrome.

|The seminar will be held at 8.00 p.m. on Sunday, September 30 at Red Bird Velodrome.
Seminar akan diadakan pada jam 8 malam pada hari Minggu, 30 September 2018 di Red Bird Velodrome.


|Ungkapkan harapan menerima undangan
|We hope you will come to...
Kami berharap kamu akan datang ke...

|We really hope you will be able to attend this occasion.
Kami sangat berharap Anda akan dapat menghadiri acara ini.

|It would be a great pleasure for us if you could attend....
Ini akan sangat menyenangkan bagi kami jika Anda bisa menghadiri...


|Di akhir surat itu, sekali lagi berterima kasih
|Thank you for your attention.
Terima kasih atas perhatian Anda.



|Menerima undangan

Saat menulis surat yang menerima undangan ke suatu acara, surat itu harus singkat dan tepat waktu. Badan surat itu harus mengatasi tiga masalah penting, yaitu:

|Pertama, mengucapkan apresiasi kepada pihak yang mengundang.
Thank you for your kind invitation to Football Coaching,
Terima kasih atas undangan Anda ke Pelatihan Sepakbola,


|Kedua, mengkonfirmasi detail acara termasuk tanggal dan waktu.
on Saturday, 22 September 2018 at 7.30 a.m. – 11.00 a.m. at Red Bird Velodrome.
Pada hari Sabtu, 22 September 2018 pukul 7.30 – 11.00 pagi di Red Bird Velodrome.


|Ketiga, menginformasikan kehadiran.
I will be happy to attend and eagerly look forward to helping you on this happy occasion.
Saya senang untuk hadir dan ingin sekali membantumu pada acara baik ini.


Contoh:

Dear Mr. Firminho,

Thank you for your kind invitation to Football Coaching on Saturday, 22 September 2018 at 7.30 a.m. – 11.00 a.m. at Red Bird Velodrome. I will be happy to attend and eagerly look forward to helping you on this happy occasion.

Yours sincerely,
Mo Salah



|Menolak undangan

Saat menulis surat yang menolak undangan ke suatu acara, ikuti panduan ini.

|Pertama, mengungkapkan apresiasi kepada pihak yang mengundang.
|Thank you for your kind invitation to Football Coaching on Saturday, 22 September 2018 at 7.30 a.m. – 11.00 a.m. at Red Bird Velodrome.
Terima kasih atas undangan Anda untuk acara Pelatihan Sepakbola pada hari Sabtu, 22 September 2018 pukul 7.30 a.m. – 11.00 a.m. di Red Bird Velodrome.

|I was pleased and honored to be invited to Football Coaching on Saturday, 22 September 2018 at 7.30 a.m. – 11.00 a.m. at Red Bird Velodrome.
|Saya senang dan terhormat diundang ke acara Pelatihan Sepakbola pada hari Sabtu, 22 September 2018 pukul 7.30 a.m. – 11.00 a.m. di Red Bird Velodrome.


|Kedua, mengungkapkan penyesalan bahwa Anda harus menolak.
Penyesalan Anda terdengar lebih tulus jika Anda dapat memberikan penjelasan spesifik tentang apa yang menghalangi Anda menerima undangan.

|l regret I couldn’t attend the occasion. I will play on di UEFA Champion League on September 22nd.
Saya menyesal saya tidak dapat hadir pada acara ini. Saya akan bertanding di UEFA Champion League pada 22 September 2018.

|There is no possible way I can rearrange my schedule at this time. I'm very sorry I have to miss the occasion.
Tidak mungkin saya menyusun ulang jadwal saya sekarang. Saya memohon maaf saya harus melewatkan acara ini.


|Ketiga, berharap acara sukses
|My best wishes for a successful occasion.
Harapan saya semoga acaranya sukses.

|l do hope the occasion will be profitable for all concerned.
Saya harap acara akan menguntungkan untuk semua pihak.

|Thank you for thinking of me and best wishes for an enjoyable occasion.
Terima kasih sudah mengundang saya dan semoga acaranya menyenangkan.


Contoh:

Dear Mr. Firminho,

Thank you for your kind invitation to Football Coaching. l regret I couldn’t attend the occasion. I will play on di UEFA Champion League on September 22nd.
l do hope the occasion will be profitable for all concerned.

Yours sincerely,
Mo Salah



TUGAS & LATIHAN

A| Make a formal invitation and its reply to classmate based on the event and use the format below.
Buatlah sebuah surat undangan formal dan balasannya kepada teman sekelas berdasarkan acara dan gunakan format dibawah ini.

Event: 
You are organizing a Desain Graphic Workshop. You want to invite your friend as a Designer to give a tutorial in the event. The Workshop will be held on 1th October at 7.30 a.m. - 10 a.m. at DeGraf18 School at Jl. Cianjur-Sukab KM. 6 Cianjur.

1| Invitation (undangan)
The date

To: 
Recipient's name 
Recipient's address


Salutation,

Introduction

Expression of invitation 
Expression of Date, Time, Place and RSVP
Expression hope of attendance

Giving thanks


Complimentary, 
Signature 


Sender's name 
Position

2.1| Reply - Accept (balasan - menerima)
Salutation,

Give thank you for invitation
Expression of Date, Time, Place
Expression of your attendance


Complimentary, 
Signature 


Sender's name 

2.2| Reply - Decline (balasan - menolak)
Salutation,

Give thank you for invitation
Expression of Date, Time, Place
Expression remorse of your absent
Expression hope of the success event 


Complimentary, 
Signature 


Sender's name 



Retrieved and edited from Sudarwati, T. M., & Grace, E. (2015). Pathway to English for Senior HIgh School Grade XI General Program. Jakarta: Erlangga.

https://www.ef.co.id/englishfirst/englishstudy/penulisan-tanggal-dalam-bahasa-inggris.aspx

Nizhnikova, L. V. 2018. Structure, Style and Language of Business Letters. Odesa National Academy of Law: Ukraine.

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